The Easy Way to Join Microsoft Teams Meetings

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Microsoft Teams is a chat, voice and video conferencing application that allows you to collaborate with colleagues on one screen. This article will help get your head around how it works, why it’s good for business and what users can expect as they move from Skype.

The “join microsoft teams meeting as a guest” is an easy way to join meetings. The app allows you to join meetings without being invited, and it also has the ability to create new meetings.

The Easy Way to Join Microsoft Teams Meetings

Virtual or online meetings are being used by almost every form of business in lieu of face-to-face meetings. Even schools are switching to online classrooms to keep educational activities alive in the wake of the recent worldwide pandemic (COVID19). Joining a Microsoft Teams meeting might be intimidating for some.

Microsoft Teams is one of the most widely used and free applications for resolving remote collaboration issues. Since its launch, Microsoft Teams has grown in popularity. More so today, given the increased demand for work-from-home opportunities.

A user may join a Microsoft Teams meeting in a variety of ways. In this post, you’ll learn about the many ways you may participate in Microsoft Teams meetings using the Teams on the web and Teams app.

Use the Email Invite Link to join a Microsoft Teams Meeting.

Sending an email invitation is perhaps the most popular approach to invite people to a Microsoft Teams meeting. From Outlook, a meeting organizer may generate a Teams Meeting calendar invite, which will be forwarded to the participants’ email addresses.

An email invitation to a Teams meeting is shown below.

An email invitation with a link to the Microsoft Teams meeting will be sent to you.An email invitation with a link to the Microsoft Teams meeting will be sent to you.

All you have to do is click the link that reads Join Microsoft Teams Meeting, as seen in the example above.

The meeting join link will open in your default web browser and take you to the Microsoft Teams website when you click it. If your browser detects that the Microsoft Teams app is installed on your computer, you will be asked if you wish to launch it, as seen below.

Then, to enable the Microsoft Teams app to run, click Open.

The Microsoft Teams website is attempting to deploy the Teams app.The Microsoft Teams website is attempting to deploy the Teams app.

After that, you’ll be given some meeting controls. You must decide whether or not to use the camera and microphone on your computer. When you click the Join Now option, you will be added to the Microsoft Teams meeting’s current attendees.

Selecting audio and video optionsSelecting audio and video options

Using the Meeting Link in the Browser to Join a Teams Meeting

Another option is to copy the link and use your web browser to get to the meeting URL.

When you visit the Teams meeting URL link in a web browser, you’ll be given the choice of downloading the Windows app or joining the meeting online.

If you already have the Teams app installed, you may also use it to start the meeting.

Using the browser to go to the Teams meeting linkUsing the browser to go to the Teams meeting link

If you opt to attend the meeting using the Teams app, the meeting will be immediately joined using the Teams account that is currently signed in to your Teams app.

If you join using a web browser instead, your browser will request you to provide the site access to your computer’s microphone and camera. As illustrated below, click the Allow button. You won’t be able to utilize your camera or microphone for the Teams meeting if you don’t do so.

Allow Teams access to your computer's microphone and camera.Allow Teams to use the microphone and camera on your computer.

You’ll be sent to a page that looks like the one below after granting the Teams site access to your camera and microphone.

Join a web-based Team meeting.Join a web-based Team meeting.

Your name must be manually input, as seen in the image above. The name you provide will be the one that appears in the list of attendees.

Why did Teams request that the attendee’s name be manually entered? When an attendee is not signed in to Teams on the web or does not have a Teams user account, this occurs. Yes, even if you don’t have a Teams account, you may join a Teams meeting.

Joining a Teams Meeting in Outlook from a Calendar Meeting Invite

The meeting organizer may disseminate the Teams meeting link via several means after booking a meeting in Teams. The most common method is to issue an email calendar invite. The attendee’s calendar is then stored with a calendar invite.

If you got the Teams meeting invitation as an email in Outlook, the meeting would appear in your Outlook calendar in the format shown below.

Inviting a team meeting with Outlook CalendarInviting a team meeting with Outlook Calendar

You may join a meeting by clicking on the meeting invite from the calendar and then clicking the Join Teams Meeting button on the toolbar, as seen in the picture above. This will open the Teams app, from which you may join the meeting.

Note: If the Join Teams Meeting button is missing, it’s possible that the Microsoft Teams Meeting Add-in in Outlook is malfunctioning. If that’s the case, you’ll probably need to troubleshoot the add-in.

Another option is to open the calendar invite, which will open a new window with the Teams meeting information. Open the invitation to choose how you wish to participate in the meeting.

Invitation to Open the CalendarInvitation to Open the Calendar

The specifics of the Teams meeting are shown, as seen in the screenshot above. You may join a Microsoft Teams meeting by clicking the Join Microsoft Teams Meeting link or the Join Teams Meeting icon on the toolbar.

Note: The Teams app is launched immediately when you click the Join Teams Meeting icon on the toolbar. Selecting the Join Microsoft Teams Meeting link, on the other hand, will open the link in your usual web browser.

Using the Calendar Meeting to Join a Teams Meeting Teams are invited.

You’re presumably aware that Microsoft Team has access to your Office 365 mailbox calendar. Calendar events in Outlook are also displayed in the Teams App’s calendar view thanks to this calendar connection. Below is a comparison of the Teams and Outlook calendar displays side by side.

Views for teams and Outlook calendarsViews for teams and Outlook calendars

The meeting information will appear when you click on the meeting event on your Teams app calendar. Then, to join the meeting, click the Join option. As an example, look at the screenshot below.

Details about team meetings may be found in the Teams app calendar.Details about team meetings may be found in the Teams app calendar.

You will be routed to the meeting after clicking the Join button and prompted to choose your audio and video options before entering.

Selecting audio and video optionsSelecting audio and video options

In a Channel, joining an Ongoing Teams Meeting

There are meetings that are planned and ones that are unscheduled. Meetings that are not scheduled can begin at any time. And, for the most part, these meetings are limited to a small number of individuals or team members.

In Teams, you may initiate a meeting from inside a channel. And, if you’re a team member, you’ll receive a message inviting you to attend the meeting, as seen in the example below.

An ongoing meeting in the Team's channelIn the Team’s channel, there is an ongoing meeting.

A meeting has been initiated on the ITOps team’s General channel, as shown in the image above. The meeting information are included in the notice, including the meeting title, the duration of the meeting, and the organizers/attendees.

To join an ongoing meeting, click the Join option. You will be taken to the meeting, where you must first choose your audio and visual settings before participating.

Selecting audio and video optionsSelecting audio and video options

Don’t worry, you will not be able to join a channel meeting in Teams that have already ended by mistake. Once the channel meeting has ended, the notification under the Posts tab will change to <meeting title> ended: <time>. See the screenshot below as an example.

Meetings on the channel: ongoing vs. completedMeetings on the channel: ongoing vs. completed

From the Chat View, you may join a Teams Meeting.

The Chat view in the Teams app is another location where a user may join a meeting. If a planned meeting has already started and you are one of the invited guests, you will see that event in the recent chat list.

The meeting will then appear in your recent chat list, where you may choose it. The Join button should appear in the top right corner of the Teams app window.

From the conversation, join a meeting.From the conversation, join a meeting.

You should be directed to the meeting to join by clicking the Join button, as shown in the image above.

Conclusion

You’re probably wondering why “The Easy Way to Join Microsoft Teams Meetings” is the headline of this post. So, which path is the simplest? There is, in my view, no single, simple method to join a Teams meeting.

All of the techniques provided in this article for joining Microsoft Teams meetings are simple. None of them are difficult to follow, and even inexperienced users should be able to do so.

You’ve learned how to attend Microsoft Teams meetings using the Teams app and Teams on the web. You’ve also discovered that your Outlook calendar’s Teams meeting invitations are now shown in the Teams app calendar view.

You also learned where you can locate the Join button in the Teams app, which you can use to join planned or unscheduled, ongoing meetings.

All of the ways for joining Teams meetings covered in this article apply to Teams on mobile devices as well. For obvious reasons, the visual layout of the buttons may differ from that of the desktop software, but the principle and technique remain the same.

The “join microsoft teams meeting without app” is a way to join Microsoft Teams meetings. This tool will help you find the meeting ID for the team that you want to join, and then use it at the start of your meeting.

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